Custom clothing printing and embroidery in Turkey: a buyer’s artwork approval checklist

Define the garment before selecting the decoration route

Start with the style, fabric construction, colourway, intended use and the area to be decorated. A mark that appears simple on screen can interact differently with stretch, seams, pockets, zips, rib or a textured surface. Ask the production team to assess the proposed result against the actual garment rather than naming a method from the artwork alone.

Describe the visual priority: a flat graphic, fine linework, a raised or textured effect, a small chest mark or a larger placement. Treat the final method as a product decision to be confirmed for the particular fabric and order. Do not infer a universal price, minimum or lead time from the decoration name.

Send controlled artwork files

Give every file a clear name and revision number. Include the best available source artwork, identify fonts and linked elements, and state whether any outline, background or transparency is intentional. Ask which production file format the proposed process requires instead of assuming that a web image or presentation file is sufficient.

Keep an approval PDF or image beside the production source file so the buyer and production team can compare the same visual. If a colourway uses a different logo, language or layout, list it as a separate controlled artwork rather than relying on an email instruction.

• Style and colourway reference
• Artwork file name and revision
• Finished width and height
• Colour and placement references

Measure placement from fixed reference points

Mark the finished artwork dimensions and orientation on a placement drawing. Locate it from named garment points such as the centre front, neckline seam, shoulder seam, pocket edge or hem. A phrase such as ‘left chest’ is not enough for repeatable approval because the apparent position can change with garment size and construction.

Decide whether the artwork remains one physical size across the range or changes for selected sizes. Check that the placement avoids construction areas that can distort the result or make production impractical, and record any size-specific adjustment in the tech pack.

Specify colourways and the intended visual effect

List each garment colour beside the artwork version and the requested colour reference. Show which elements are fixed brand colours and which may be adapted for contrast. If the desired result depends on texture, sheen, density or another visual characteristic, provide a physical or photographic reference and describe what the sample must demonstrate.

Screen colours are not a production approval. Agree which physical proof will be reviewed and how the approved reference will be identified. When a fabric or garment colour changes, confirm whether the decoration colour or process also requires a new proof.

Approve a method-specific proof on the proposed material

For a printed result, agree whether the approval is a strike-off, panel or finished garment sample and record the fabric, artwork revision, scale, placement and colours used. For embroidery, review a sew-out or garment sample together with the digitised reference, thread colours, backing or stabilisation decision and finished dimensions where applicable.

Examine edges, small details, legibility, coverage, surface distortion and the feel of the decorated area. The buyer should state which differences are acceptable and which require a revised proof. A digital mock-up can guide position, but it does not replace the agreed physical approval when material behaviour matters.

Connect decoration approval to the garment sample

Review the decoration with the approved fit, construction and size references. Confirm that it remains correctly positioned when the garment is worn and that seams, pockets, fasteners or panels match the placement drawing. For stretch garments, inspect the decorated area in the product's intended movement rather than only while it lies flat.

If the fabric, pattern, panel shape or finish changes after approval, identify whether a fresh decoration sample is needed. A proof made on one material should not silently become the reference for a different surface.

Create a repeatable bulk and reorder reference

Keep the approved artwork source, visual proof, physical sample identifier, dimensions, placement drawing, colour references and sign-off date together. Add the style and colourways to which the approval applies. This gives inspection and repeat-order teams a controlled reference instead of asking them to reconstruct decisions from messages.

Record how unauthorised substitutions or artwork changes will be handled and who can approve a new version. Before a reorder, check whether the garment fabric, colour, pattern, branding or supplier reference has changed enough to reopen the relevant approval.

Send Konsey Textile a decoration-ready brief

Konsey Textile's custom-clothing workflow can coordinate printing or embroidery requirements alongside pattern, sample, garment, finishing and packaging decisions. Send the tech pack or reference garment, proposed fabric and colourways, quantities by style, controlled artwork, placement drawing and the approval route you require.

Ask the team to confirm feasibility, the proposed development steps and order-specific commercial terms after reviewing the complete brief. The appropriate technique, proofing route, timing, price and workable quantities depend on the particular garment and should be confirmed before production approval.

Use one artwork approval matrix for every colourway

For one sweatshirt, link each garment colour to the approved artwork revision, finished dimensions, measured placement and thread or print colour reference. Add the physical proof or garment-sample identifier and approval date so a later artwork, fabric or colour change shows which decision must be reopened.

• Artwork source file and revision
• Dimensions, placement and colourway mapping
• Physical proof or garment-sample approval

Production routes for this brief

• Custom Clothing Manufacturer in Turkey
• Private Label Clothing Manufacturer in Turkey

Review the service directory or send your brief to Konsey Textile.

Related buyer guides

• How to choose a Turkish clothing manufacturer: a buyer’s checklist
• Private-label clothing manufacturer in Turkey: how to write an RFQ
• Custom clothing manufacturing in Turkey: a sample approval checklist